Cal Poly Pomona

Instructor Evacuation Procedures

At the beginning of the first class meeting, the instructor is to review the emergency procedures with students and indicate the intended shortest route to the evacuation site. (The evacuation route taken may depend on the type and extent of the emergency). ELEVATORS SHOULD NOT BE USED. Identify any students who may require special assistance in an emergency and discuss evacuation individually with them to develop a plan.

Evacuation is not always the safest course of action. If an emergency occurs, please keep students in your classroom until directed to evacuate by emergency personnel unless it becomes obvious that remaining in the building jeopardizes the safety of you and your students. In the event that evacuation from the building is required, Faculty provide valuable leadership in safely and efficiently evacuating students.

If an evacuation is required:

  • Advise your class calmly of the need to evacuate the building. Direct them to take all of their belongings with them IF TIME PERMITS and go to the designated evacuation site (see below).
  • Carry a copy of the classroom roster with you.
  • Floor Captains and Building Marshals may be able to advise you of any known hazards effecting the use of preferred routes of exit.
  • Take roll once outside and provide the results to emergency personnel.
  • DO NOT return to the building until advised to do so by emergency personnel.
  • Be prepared to provide details of missing or injured students to emergency personnel.

NOTE: Building Marshals and Floor Captains from the College of Science Emergency Team can be identified by their orange vests.

  • If you are directed to evacuate the campus, please follow the evacuation route provided to you by :

Emergency personnel and advise your students to do the same. Evacuation routes off campus are pre-designated based on where you are parked. Pre-designated routes are also posted on the “Emergency Information” section of Polycentric. Please note that routes may be adjusted depending on the emergency situation.


(fire, earthquake and all other emergency evacuations)

The Building 4 evacuation site is between the rain forest greenhouse and Building 4 on the grassy area (west side of Building 4).

The Buildings 3 & 8 evacuation site is on the grassy area in front of the Deans office and away from the Building (east side of Building)

For the new portables behind the music building the primary evacuation site is on the cement patio area in front of the music building. Evacuees will then be directed to the grassy area next to the campus center. Emergency team members will be wearing an orange vest.

After Hours - EMERGENCY PROCEDURES - for Instructors

In the event of an emergency requiring evacuation during after-hours class time, the instructor is responsible for evacuating all students to the designated evacuation site. At the beginning of the first class meeting, the instructor is to review the emergency procedures with students and go over the intended shortest evacuation route to the evacuation site Note: The evacuation route taken may depend on the type and extent of the emergency. ELEVATORS SHOULD NOT BE USED. Identify any students who may require special assistance in an emergency and discuss evacuation individually with them to develop a plan. Inform all students that in an event of an emergency evacuation they should take all personal belongings with them, IF TIME PERMITS, because they may not be able to re-enter the building.

The following steps are to be taken in an emergency situation.

For a medical emergency:
If the injury requires more assistance than minor first aid, check to see if a cellular phone is available in the classroom. If there is, use it to contact university police at (909) 869-3070 or dial 911 from the nearest university telephone. (Do not dial 9-1-1 on a cellular phone. Those calls are routed to the California Highway Patrol and will delay response time.) The university has an ambulance on campus that can be dispatched by the university police.
When you or a designated caller Dial 911, stay on the line until told it is okay to disconnect, and be prepared to give the following information:

  • Caller’s name
  • The precise location of the incident.
  • Nature of the injury
  • Name of the injured party/s if known
  • Details of the incident
  • The phone number you are calling from

Fire, Earthquake and other Emergencies

Please note that evacuation is not automatic unless a fire alarm has been activated. You and your class may be safer inside the building. You may direct an evacuation if you feel it is necessary. If evacuation is required and/or directed by emergency personnel:
  1. Evacuate to the designated evacuation site (see below for evacuation site)
  3. Take roll to make sure you have accounted for all students. Provide details of any missing or injured students to responding emergency personnel.
  4. Call 9-1-1 on any emergency phone. Provide police with your location, the nature of the emergency and status of your evacuation (i.e., evacuation is complete, the location of the evacuation site, etc.).
  5. Remain at the evacuation site until emergency personnel provide you with instructions. DO NOT re-enter the building unless notified to do so by emergency personnel.

Shelter in Place Guidelines

Sheltering in Place is a protective action taken inside a building to protect the building occupants from external hazards, minimize the chance of injury and/or provide the time necessary to allow for a safe evacuation. Circumstances that may warrant a shelter-in-place activity could include:

Sever WeatherBiological incidentActive Shooter
Civil unrestRadiological incidentAccidental chemical exposure

Practice general safety precautions at all times. If you observe any suspicious activity on campus, immediately contact University Police at 9-1-1 or (909) 869-3070.

The notice to Shelter-In-Place will be issued by emergency personnel from University Police or the Emergency Operations Center and can be received in many ways. Building emergency personnel may receive notice to Shelter-In-Place or notice may be sent using our campus wide Safety Alert.

In the event of an active shooter,
  • If you can leave the area safely, do so
  • Notify anyone you encounter as you are leaving that they must exit immediately as well
  • Do not signal the building occupants by activating a fire alarm
  • Take shelter in another university building if possible
  • Contact University Police to advise them of what is happening

If you cannot leave the area,
  • Close and lock the door
  • Move furniture to barricade the door if possible
  • Turn off the lights. Block any windows that provide a view of the room to the outside
  • Stay away from the windows and doors if at all possible
  • Seek protective cover of some kind under or behind furniture
  • Take a moment to switch all cell phones in the room to vibrate mode so that they will not alert anyone to your presence
  • Do not answer the door under any circumstance
  • Do not leave the room until directed to do so by emergency personnel
  • Work to remain calm and develop a plan to escape should it become necessary
  • If police enter the room, follow their instructions

For severe weather and civil unrest that pose a physical threat,
  • Stay inside and move away from windows to the inner corridors
  • Be sure to close all doors connecting exterior offices to the corridor
  • For extreme weather, relocate to lower levels in the building

For external chemical, biological or radiological incident,
  • Stay inside and move to an inner corridor or office
  • Close windows and turn off air conditioners and fans
  • Move to higher levels of the building if possible to reduce the transfer of contaminated air from outside to inside
  • Move higher, in the building since many chemical agents are heavier than air and tend to hug the ground